Friday, June 2, 2006 at 7:30 - 9:30 a.m. Rebecca's in Waltham Reservoir Place
A Taxonomy Exercise,
Part II - Categorizing
Guidelines
1. Index using the most specific subject term(s) that
describes the entirety of the work (We referred to this as aboutness).
2. Do not add terms that express the
broader categories unless the entire document is about the entire “broad” field
in which case leave out the narrower terms.
3. Do not expect that the author will
necessarily use the exact language found in your controlled taxonomy list.
4. When a document is about how
two related concepts that each have controlled terms in the taxonomy, use both
terms; do not create a new one (e.g. instead of Ballistic missile detection
devices, USE two terms: Ballistic missiles and Sensors.).
5. Develop a mental model or checklist
for assuring that all key aspects of a document are
captured through subject terms. (e.g. when indexing KM: process, skills,
methods, technologies)
6. If a new term is needed, submit the
suggestion to the “authoritarian” with the material requiring the new term,
plus any authority sources you have come across that back the recommendation.